The Process

We highly recommend that all prospective tenants who will be living in the house should view the property before making an application. If possible we would recommend Guarantors to attend also. This will ensure everyone is happy with the accommodation and the facilities.

The Application

Our Partner Universities
Once you have settled on a property you will need to pay one weeks rent as a holding deposit for the property, this will be deducted from your first month’s rent. All housemates and guarantors will need to complete the Application Forms. A credit check will be made against all applicants including guarantors and Vesta Properties Agency may ask permission to contact the university to ensure that you are not behind with your tuition fees. If you were previously staying in Halls of Residence we may need to speak to them as well. Along with your Tenancy Application Forms you will be required to provide proof of identification, one will be photographic i.e. passport or driving' license and the other will be proof of address i.e. utility bill or bank statement and proof of Right to Rent. We will also require the full names and current addresses of all housemates to be given to us at the start of the process.

What Happens Next

Once all references have been completed and satisfied, a Tenancy Agreement is drawn up in advance. All further rental payments will be set out on the tenancy agreement and rent is due in advance. All of the applicants along with guarantors will need to sign the Tenancy Agreement, which will be dated and at this point becomes binding for both parties. The tenancy agreement can be sent out via esign to make it easier for guarantors to sign.


The Tenancy Agreement will show the amount of deposit to be paid, the amount stated will be for the property and usually each tenant/student will pay a share towards the total amount of deposit required. At the end of the tenancy the deposit will be refunded as a lump sum payment and not as individual shares. All tenants/students will be responsible for any damage caused and this will be deducted from the whole deposit and not from fellow tenants/students shares. The deposit will be registered with the DPS.

Making Rent Payments

We highly recommend you create an account which all fellow tenants/students can make rent payments into and then pay the rent as one payment to ourselves each month/quarter. You may wish to open this account prior to the tenancy and then bring along on the day the details so the standing order can be completed for further rental payments.

Move In Day

On the day of the tenancy all tenants will be required to make an appointment to come into the office. On the day Vesta Properties will supply you with the following:-
  • A copy of the gas safety certificate
  • A copy of the EPC certificate
  • Council Tax exemption form if you are students
  • Details of the landlord (if LET ONLY) or our details in case of an emergency and to report maintenance issues
  • Vesta Properties Agency Welcome Pack
  • Copy of the inventory
  • Copy of the current Right to Rent Guide
  • General information regarding damp and mould and cleaning

And Finally

Vesta Properties Agency ask that you respect the property including the furnishings, you must not allow neglect to any items in the property and you ensure any visitors to the property do the same. The property is shown as it is. No furniture will be added or removed (unless the landlord has permitted for this to happen prior to the commencement of the tenancy). At the end of the tenancy the property MUST be given back how it was given to you on the day of the tenancy. All furniture must be placed back to the original locations if they have been moved about, if this does not happen Vesta Properties Agency will arrange for this to be done however a charge will be incurred by the tenants/students. Vesta Properties Agency will inform all the utility companies when you move into the property however you may need to provide proof of your student status to Coventry City Council. Vesta Properties highly recommend that you take out contents insurance on the property. The landlord will insure his property to cover the building, by taking out this policy it will protect you if any damage is caused to either your own personal belongings or the landlords' fixtures and fittings. Vesta Properties would like to inform you that it is not the landlords responsibility to supply a telephone line to the property, should you wish to install a telephone line it will be your responsibility. Please be aware it is also your responsibility to ensure that you have a TV license at the property, even if you watch TV on your laptop you are still required to hold one.